Credit Card Account Options with Total Merchant Services

Are you thinking about accepting credit cards for your farm -- either online with your Member Assembler or E-Commerce payments or in person at a farmers' market? If you've decided to use over PayPal you will have to get a merchant account that has an online "card not present" component. Over the years, we have heard from many farmers that it can be a frustrating experience getting an online merchant account from a bank. It may take a long time and it is sometimes difficult to get accepted because of the nature of CSA & farm businesses.(We have actually encountered certain processors that flat out refuse to work with farms in any capacity.)

To help streamline the process of getting you up and running with credit cards, we've partnered with a merchant account company called Total Merchant Services to be able to sign you up for an account. Their Risk Department has already researched and approved the CSA model and are set up to work with farms so approvals for applications are usually done within a couple business days. They can offer free terminal equipment, 24-hour support, and competitive rates. You can read more about their array of services below.

If you've already decided to go with TMS, click here to get started with an application, or read on to learn more about merchant accounts and online payment processing services. Online Processing Account

If you want to process credit cards online with Member Assembler or E-commerce, here are the TMS rates for an merchant account:

online_pymt_fee_chart2.png    Figure 1. TMS Rates for Authorize.Net Merchant Account

* Total Merchant Services offers four-tiered rates to reflect recent changes in the banking industry from the Durbin Amendment. Instead of a straight percentage from all cards, they charge a lower percentage for debit cards.
**There are also two tiers for partially- and non-qualified charge cards. These are higher surcharges that add on to the credit card rate for Rewards cards such as for air miles or cash back. The credit card companies that offer these options to their cardholders don't pay for it out of their pockets. They charge more to the merchants.

The overhead cost for the account is around $20/month. $15 of that goes for the secure processing and data-storage cost at Authorize.Net. Because Total Merchant Services has many accounts with Authorize.Net, this is a lower cost than if you would go to Authorize.Net for a merchant account directly. The remaining $5/month is the service cost for TMS. There are other miscellaneous transaction fees but these are the main costs to budget for. You will see the entire fee schedule with your application.

As a rule of thumb, budget for a 3% credit card fee for each transaction. Make sure you are passing this cost on to your members! This expense should not come out of your bottom line and needs to accounted for when you set prices.

Getting Started with your Merchant Account Application

For any of the above options, send us an email at to schedule an appointment to create your application. It normally takes around 30-45 minutes. Once we get all the information from you submitted into TMS's application creator, we will send you a secure link to download a copy of it for you to go over, print, and then fax back to us. Here is a list of what information you will need:

  • Information about your legal business name, Tax Identification Number (TIN), address, etc.

  • Information about owners/partners/officers of your business such as social security number, date of birth, and contact information. For co-ops and the like with elected officers and staff who do not have an ownership stake, TMS can accept financial statements in lieu of personal information.

  • An estimate of what you expect the average transaction amount to be, the highest expected transaction amount, and monthly volume of transactions.

  • The routing number and account number for the bank account where you want your deposits to go.

  • If you are currently processing with another merchant account provider and want to switch, please also have a current copy of your statement from them.

  • If you are signing up for PaymentJack, we need to know some information about what mobile phone you are using: the device type, model number, and mobile carrier.

Total Merchant Services has been really quick at processing applications. They are usually approved and in-service within 2 business days of getting your signed and completed application.

Contact our Farmer Support Team by calling: 412-567-3864, send us an email at: to schedule an appointment or with any questions.

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